75 Microsoft Word 2003 keyboard shortcuts

Microsoft Word is a text editor/word processing package that has been in use for so many years. No computer is complete without a Microsoft Word application installed. Some OEM (Original Equipment Manufacturers) like Dell and Hp most times has it preinstalled on their systems.
Being the application with the most use, knowledge of the shortcuts involved would largely boost the efficiency of any user. Although this edition concentrates on Microsoft 2003, there exist Microsoft Office XP, 2000, 2007 and 2010. Majority of the shortcuts listed here can be used on all of them, including Linux word processors like Open Office. Whichever version you may be using, you’re not lost out.

Working with text and paragraphs
Shortcut Function
Ctrl+A Select all text in a document

Ctrl+Shift+A Format selected text as all caps

Ctrl+B Bold the selected text

Ctrl+C Copy the selected text or object

Ctrl+Shift+C Copy the format of the selected text

Ctrl+D Display the Format | Font dialog box

Ctrl+E Center the selected paragraph

Ctrl+Shift+H Apply hidden text formatting to the selected text

Ctrl+I Italicize the selected text

Ctrl+J Justify the selected paragraph

Ctrl+K Insert a hyperlink within the selected text

Ctrl+Shift+K Format select text as small caps

Ctrl+L Left align the selected paragraph

Ctrl+M Indent the selected paragraph from the left

Ctrl+Q Remove paragraph formatting from selected paragraph

Ctrl+R Right align the selected paragraph

Ctrl+T Apply a hanging indent to the selected paragraph

Ctrl+U Underline the selected text

Ctrl+Shift+D Double-underline the selected text

Ctrl+Shift+W Underline the selected words but not spaces

Ctrl+V Paste cut/copied text or object

Ctrl+Shift+V Paste copied format

Ctrl+0 Add/Remove one line space before the selected paragraph

Ctrl+1 Apply single-space lines to the selected text

Ctrl+2 Apply double-space lines to the selected text

Ctrl+5 Apply 1.5-space lines to the selected text

Ctrl+Spacebar Remove selected text's manual character formatting

Shortcut
Function

Ctrl+Equal Sign Subscript the selected text

Ctrl+Shift+Plus Sign Superscript the selected text

Ctrl+Shift+Q Apply Symbol font to the selected text

Ctrl+Shift+F Change the selected text's font

Ctrl+Shift+P Change the selected text's font size

Ctrl+Shift+> Increase the selected text's font size by one point

Ctrl+Shift+< Decrease the selected text's font size by one point

Ctrl+] Increase the selected text's font size by one point

Ctrl+[ Decrease the selected text's font size by one point

Shift+Enter Insert a line break

Ctrl+Enter Insert a page break

Ctrl+Shift+Enter Insert a section break

Alt+Ctrl+Minus Sign Insert an em dash

Ctrl+Minus Sign Insert an en dash

Ctrl+Hyphen Insert an optional hyphen

Ctrl+Shift+Hyphen Insert a nonbreaking hyphen

Ctrl+Shift+spacebar Insert a nonbreaking space

Alt+Ctrl+C Insert the copyright symbol

Alt+Ctrl+R Insert the registered trademark symbol

Alt+Ctrl+Period Insert and ellipsis
Printing and previewing
Shortcut Function
Ctrl+P Display the File | Print dialog box

Alt+Ctrl+I Switch in and out of Print Preview

Ctrl+Home Move to the document's first preview page

Ctrl+End Move to the document's last preview page

Working with styles

Shortcut Function
Alt+Ctrl+K Enable AutoFormat

Ctrl+Shift+L Apply the List style to the selected text

Ctrl+Shift+N Apply the Normal style to the selected text

Ctrl+Shift+S Apply a style to the selected text

Alt+Ctrl+1 Apply the Heading 1 style to the selected text

Alt+Ctrl+2 Apply the Heading 2 style to the selected text

Alt+Ctrl+3 Apply the Heading 3 style to the selected text
Working with tables
Shortcut Function
Tab Move to next cell in a row; Start a new row if pressed within a row's last cell

Shift+Tab Move to previous cell in a row

Alt+Home Move to the first cell in a row

Alt+End Move to the last cell in a row

Alt+Page Up Move to the first cell in a column

Alt+Page Down Move to the last cell in a column

Up Arrow Move to the previous row

Down Arrow Move to the next row

Enter Start a new paragraph within a cell

Ctrl+Tab Insert a tab within a cell

Working with documents
Shortcut Function
Ctrl+N Open a new document that is the same type as the current or most recently opened document

Ctrl+O Display the File | Open dialog box

Ctrl+W Close the current document

Ctrl+S Save the current document

Alt+Ctrl+S Split the document window

Alt+Shift+C Remove the document window split

Functions keys
Shortcut Function
F1 Display Word Help dialog box
Shift+F1 Open Reveal formatting dialog box or open context-sensitive Word Help
F2 Move selected text of object
Shift+F2 Copy the selected text
F3 Insert AutoText
Shift+F3 Change the case of the selected text
F4 Repeat last action
Shift+F4 Repeat Find or Go To
F5 Display the Edit | Go To dialog box
Shift+F5 Move to the last change
F6 Move to the next pane or frame
Shift+F6 Move to the previous pane or frame
F7 Display Tools | Spelling and Grammar dialog box
Shift+F7 Display the Tools | Language | Thesaurus dialog box
F8 Extend the selection
Shift+F8 Shrink the selection
F9 Update the selected fields
Shift+F9 Switch between a field code and its product
F10 Activate the Word menu bar
Shift+F10 Display the shortcut menu
F11 Move to the next field
Shift+F11 Move to the previous field
F12 Display the File | Save As dialog box
Shift+F12 Save the current document

76 keyboard shortcuts for moving faster in Windows Vista

Last week on Everyday with your Computer we considered shortcuts for efficient use of Windows XP.
If you missed it, log into http://decox1st.blogspot.com. Copy and read at leisure.

As is normal with Windows, Microsoft has provided a huge number of keyboard shortcuts to make interaction with the product easier for those who enjoy the productivity that almost 100 percent keyboard use can supply. Below is a list of Vista keyboard shortcuts that are available when you're working on the Vista desktop, in Windows Explorer (not Internet Explorer), in the Vista Sidebar, in dialog boxes, and in Vista Help.

Vista Desktop
Shortcut Function
Windows key Opens or closes the Start menu
Windows + D Displays your desktop
Windows + E Opens the Computer window
Windows + F Opens the Search window
Ctrl + Windows + F Searches for computers (if you're on a network)
Windows + L Locks your computer or switches users
Windows + M Minimizes all windows
Shift + Windows + M Restores minimized windows
Windows + R Opens the Run dialog box
Windows + T Cycles through programs on the Taskbar
Windows + U Opens the Ease of Access Center
Ctrl + A Selects everything in a window
Ctrl + C Copies selected items
Ctrl + X Cuts selected items
Ctrl + V Pastes cut or copied items
Ctrl + Y Redoes an action
Ctrl + Z Undoes an action
F1 Displays Help
F2 Highlights the label of a selected item for editing
F3 Opens the Search window
Ctrl + F4 Closes the current document
Alt + F4 Closes the current item or program
F5 Refreshes a window
F6 Cycles through elements in a window or on the desktop
F10 Activates a program's menu bar
Shift + Windows + F10 Displays the shortcut menu for a selected item
Delete Deletes selected items to the Recycle Bin
Shift + Delete Deletes selected items permanently
Alt + Enter Displays the properties of a selected item
Ctrl + Esc Opens the Start menu
Alt + Esc Cycles through items in the order you opened them
Ctrl + Shift + Esc Opens the Windows Task Manager
Left Alt + Left Shift + Num Lock Turns the Mouse Keys feature on or off
Hold for five seconds + Num Lock Turns the Toggle Keys feature on or off
Windows + Pause Displays the System Properties dialog box
Left Alt + Left Shift + Print Screen Turns the High Contrast feature on or off
Right Shift for 8 seconds Turns the Filter Keys feature on and off
Press Shift five times Turns the Sticky Keys feature on or off
Alt + Spacebar Opens the shortcut menu for the current window
Alt + Tab Switches between open items
Windows + Tab Cycles through open items with Flip 3-D
Ctrl + Alt + Tab Displays open items (use the arrow keys to switch between them)
Ctrl + Windows + Tab Displays open items with Flip 3-D (use the arrow keys to cycle through them)

In Windows Explorer
Shortcut Function
Alt + D Moves to the Address bar
F4 Displays the Address bar drop-down list
Ctrl + N Opens a new window
F11 Maximizes/minimizes the current window
Left arrow Collapses a selection or selects its parent folder
Alt + Left arrow Shows the previous folder
Right arrow Displays the current selection or selects its first subfolder
Alt + Right arrow Shows the next folder
Asterisk (keypad) Displays subfolders within a selected folder
End Displays the bottom of the current window
Home Displays the top of the current window
Minus Sign (keypad) Collapses the selected folder
Plus Sign (keypad) Displays the contents of the selected folder

In the Vista Sidebar
Shortcut Function
Windows + G Cycles through gadgets
Windows + Spacebar Brings all gadgets to the front; selects Sidebar
Tab Cycles through Sidebar controls
In a dialog box
Shortcut Function
F1 Displays Help
F4 Displays items in a drop-down list
Backspace In Save As or Open dialog, opens a folder one level up from a selected folder
Enter Works like a mouse click for some selected options
Spacebar Selects or deselects an active check box
Tab Moves forward through dialog box options
Ctrl + Tab Hops from tab to tab
Shift + Tab Moves backward through dialog box options
Ctrl + Shift + Tab Hops backward from tab to tab
In Vista Help
Shortcut Function
Alt + A Displays the customer support page
Alt + C Displays the Help And Support Contents
Ctrl + F Opens Find dialog box for the current topic
Alt + N Displays the connection settings menu
Ctrl + P Prints a help topic
F3 Moves to the Search box
F10 Displays Options menu
Alt + Home Displays the Help And Support home page

Before Connecting a New PC to internet

It is only natural, when you get a brand new PC, especially one with broadband capabilities built-in, you want to connect to the Internet and see it action. For many, the browser and the World Wide Web are the "killer-apps" of the modern PC—the Internet is what you have a PC for, everything else is just extra fluff.
A Microsoft Windows PC that has not been updated for security vulnerabilities will be compromised by some form of malware within minutes of connecting to the Internet.
Connecting to the Internet with a new unprotected and unpatched PC is practically inviting the nefarious and malicious to infect your PC. There is about a 50 percent chance that an unpatched PC will be infected with malicious software within 12 minutes of connecting to the Internet. Once infected, it is almost impossible to get a PC clean again without completely re-installing the operating system. (This conversation is restricted to Windows PCs for the moment.)
To prevent the frustration that comes with re-installing Windows, you should take the necessary steps to update, configure, and patch your new PC. Keep in mind that no matter how new your PC is, it will most likely need patching and it will definitely need to be properly configured. Today’s edition of Everyday with your Computer will bring to you steps to take to protect yourself before you start Web surfing.

1. Make a starter CD-ROM

Before you disconnect your old computer, take a few minutes to burn a starter CD-ROM that contains the latest version of your favorite anti-virus software. I prefer to keep this simple and inexpensive by using AVG from Grisoft, but if you like Norton or McAfee those will work just as well.
To save time later, you should put other security applications on this disk like Spybot Search & Destroy, AdAware, etc. It would also be a good idea to include any updated drivers you might need—drivers for your video card for example. Just like Windows, your video card drivers are likely to be a little old also. You should also put drivers on this disk for peripherals that you will be connecting to your new PC, like cameras, scanners, printers, and game interface devices. Having all of these device drivers residing on a single CD-ROM means you will not have to go to the Internet to retrieve them as you set up your new PC.

2. Remove the promotional apps

After going through the initial setup process where Windows identifies devices you may be asked to register and/or activate your copy of the Windows operating system—hold off on that for now, you can always do that later. The first thing to do is to clean up the mess that shipped in your PC. You should remove all of the promotional and trial software that you do not intend to use from your new PC. This is usually the first thing to do, because invariably one of those apps will ask if you want to activate or register it—a process that usually involves accessing the Internet. At this point you should have no connection to the Internet at all, wireless or not.
The applications to be deleted are usually ISPs advertisements like AOL and Earthlink, an antivirus app from a competitor of your current application (something you should already have ready on your CD-ROM), trial versions of Money or Quickbooks, etc. If you are not going to use these, go to the Add/Remove Programs applet in the Control Panel and remove them completely.
3. Install antivirus software

Install the antivirus software that you burned onto a CD-ROM in step 1. The assumption is that any PC purchased after this document is published will have Windows XP SP2 installed, but if SP2 is not installed, you could have that update ready on your disk too. In fact, if you know how, you could have some of the more important Windows patches and updates on your disk also. This would be a good time to install anti-spyware software too.

4. Turn on a software firewall

Windows XP SP2 comes with a modest but still useful software firewall. Before you start surfing the Internet you should turn it on—or you can install an alternative third-party software firewall like Zone Alarm. Any alternative firewalls should have been included on the startup CD-ROM you made in Step 1.

5. Install printers and other peripherals

Before you connect to the Internet it is a good idea to install your other peripherals to your new PC. Performing this step means that when you do connect to the Windows update page, it will see your devices and make suggestions for new Microsoft-tested (WHQL) drivers if they are available.

6. Establish a password for the administrator account

One of the most glaring security vulnerabilities in any new Windows-based PC is that it ships with a wide open administrator access to the root directory. You never want anyone but you to have unfettered access to the admin settings on your PC. And while a password could easily be bypassed by a skilled cracker, it will deter the less determined intruder.

7. Create a new user account with password
This is almost as equally important as password protecting your administrator account. For general day-to-day activities, you do not want to be using your admin account. Instead, you should be using a user account that is also password protected (a password that is different than the one you are using for the admin account, please). This adds another layer of protection for your new PC because a user account does not have the same all-access permissions as an admin account. In some cases, malicious software will be thwarted by this level of permissions restriction alone.

8. Turn off unnecessary Windows services

Microsoft has been doing a better job of this with the release of SP2, but there are still numerous unnecessary Windows services and processes running by default on most PCs. If you'd like to see how many there are just perform the three finger salute (CTRL-ALT-Delete) click Task Manager and then the Processes tab. All of those applications, services, processes, etc. are operating in the background on your PC. The problem is that many can actually open access to your PC to the outside world without your knowledge or active consent. That access is usually justified for what the process is supposed to be doing, it is just that many times your PC doesn't need that process at all—Web servers, network messengers, debuggers—are all processes you probably don't need on your personal PC.

9. Establish a system restore point

Now that you have performed the first eight steps you should take a moment to establish a system restore point. To manually create a Restore Point, you launch the System Restore utility by clicking Start | All Programs | Accessories | System Tools | System Restore and then follow the steps in the wizard. This step will establish a fall back point if something happens to go haywire later.

10. Install and configure a switch or router (if any)

This last step may seem like an unnecessary added expense to some, but in this age of viruses, worms, and other nasty Internet infections, a router standing between you and the outside world coming at you at broadband speeds offers another significant layer of protection. Connecting a PC directly to the Internet means that PC gets its own IP address, which means it can be seen by every sleazebag with malicious intent. By adding a router to your broadband setup, the router gets the visible IP address and gives your new PC an internal address. In addition, routers have hardware firewalls and other features that help block the bad guys before they get to your new PC.
This is especially helpful because the first thing you should do when you do actually connect to the Internet is head directly for Windows Update. This is the most important tip in this guide—the only place you should be heading on the Web when you first connect your PC to the Internet is the Windows Update page. You will not have time to check movie times or football scores. The 12 minute countdown to possible infection starts as soon as you connect.