Microsoft Word is a text editor/word processing package that has been in use for so many years. No computer is complete without a Microsoft Word application installed. Some OEM (Original Equipment Manufacturers) like Dell and Hp most times has it preinstalled on their systems.
Being the application with the most use, knowledge of the shortcuts involved would largely boost the efficiency of any user. Although this edition concentrates on Microsoft 2003, there exist Microsoft Office XP, 2000, 2007 and 2010. Majority of the shortcuts listed here can be used on all of them, including Linux word processors like Open Office. Whichever version you may be using, this article will still help me.
Working with text and paragraphs
Shortcut Function
Ctrl+A Select all text in a document
Ctrl+Shift+A Format selected text as all caps
Ctrl+B Bold the selected text
Ctrl+C Copy the selected text or object
Ctrl+Shift+C Copy the format of the selected text
Ctrl+D Display the Format | Font dialog box
Ctrl+E Center the selected paragraph
Ctrl+Shift+H Apply hidden text formatting to the selected text
Ctrl+I Italicize the selected text
Ctrl+J Justify the selected paragraph
Ctrl+K Insert a hyperlink within the selected text
Ctrl+Shift+K Format select text as small caps
Ctrl+L Left align the selected paragraph
Ctrl+M Indent the selected paragraph from the left
Ctrl+Q Remove paragraph formatting from selected paragraph
Ctrl+R Right align the selected paragraph
Ctrl+T Apply a hanging indent to the selected paragraph
Ctrl+U Underline the selected text
Ctrl+Shift+D Double-underline the selected text
Ctrl+Shift+W Underline the selected words but not spaces
Ctrl+V Paste cut/copied text or object
Ctrl+Shift+V Paste copied format
Ctrl+0 Add/Remove one line space before the selected paragraph
Ctrl+1 Apply single-space lines to the selected text
Ctrl+2 Apply double-space lines to the selected text
Ctrl+5 Apply 1.5-space lines to the selected text
Ctrl+Spacebar Remove selected text's manual character formatting
Shortcut
Function
Ctrl+Equal Sign Subscript the selected text
Ctrl+Shift+Plus Sign Superscript the selected text
Ctrl+Shift+Q Apply Symbol font to the selected text
Ctrl+Shift+F Change the selected text's font
Ctrl+Shift+P Change the selected text's font size
Ctrl+Shift+> Increase the selected text's font size by one point
Ctrl+Shift+< Decrease the selected text's font size by one point
Ctrl+] Increase the selected text's font size by one point
Ctrl+[ Decrease the selected text's font size by one point
Shift+Enter Insert a line break
Ctrl+Enter Insert a page break
Ctrl+Shift+Enter Insert a section break
Alt+Ctrl+Minus Sign Insert an em dash
Ctrl+Minus Sign Insert an en dash
Ctrl+Hyphen Insert an optional hyphen
Ctrl+Shift+Hyphen Insert a nonbreaking hyphen
Ctrl+Shift+spacebar Insert a nonbreaking space
Alt+Ctrl+C Insert the copyright symbol
Alt+Ctrl+R Insert the registered trademark symbol
Alt+Ctrl+Period Insert and ellipsis
Printing and previewing
Shortcut Function
Ctrl+P Display the File | Print dialog box
Alt+Ctrl+I Switch in and out of Print Preview
Ctrl+Home Move to the document's first preview page
Ctrl+End Move to the document's last preview page
Working with styles
Shortcut Function
Alt+Ctrl+K Enable AutoFormat
Ctrl+Shift+L Apply the List style to the selected text
Ctrl+Shift+N Apply the Normal style to the selected text
Ctrl+Shift+S Apply a style to the selected text
Alt+Ctrl+1 Apply the Heading 1 style to the selected text
Alt+Ctrl+2 Apply the Heading 2 style to the selected text
Alt+Ctrl+3 Apply the Heading 3 style to the selected text
Working with tables
Shortcut Function
Tab Move to next cell in a row; Start a new row if pressed within a row's last cell
Shift+Tab Move to previous cell in a row
Alt+Home Move to the first cell in a row
Alt+End Move to the last cell in a row
Alt+Page Up Move to the first cell in a column
Alt+Page Down Move to the last cell in a column
Up Arrow Move to the previous row
Down Arrow Move to the next row
Enter Start a new paragraph within a cell
Ctrl+Tab Insert a tab within a cell
Working with documents
Shortcut Function
Ctrl+N Open a new document that is the same type as the current or most recently opened document
Ctrl+O Display the File | Open dialog box
Ctrl+W Close the current document
Ctrl+S Save the current document
Alt+Ctrl+S Split the document window
Alt+Shift+C Remove the document window split
Functions keys
Shortcut Function
F1 Display Word Help dialog box
Shift+F1 Open Reveal formatting dialog box or open context-sensitive Word Help
F2 Move selected text of object
Shift+F2 Copy the selected text
F3 Insert AutoText
Shift+F3 Change the case of the selected text
F4 Repeat last action
Shift+F4 Repeat Find or Go To
F5 Display the Edit | Go To dialog box
Shift+F5 Move to the last change
F6 Move to the next pane or frame
Shift+F6 Move to the previous pane or frame
F7 Display Tools | Spelling and Grammar dialog box
Shift+F7 Display the Tools | Language | Thesaurus dialog box
F8 Extend the selection
Shift+F8 Shrink the selection
F9 Update the selected fields
Shift+F9 Switch between a field code and its product
F10 Activate the Word menu bar
Shift+F10 Display the shortcut menu
F11 Move to the next field
Shift+F11 Move to the previous field
F12 Display the File | Save As dialog box
Shift+F12 Save the current document
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